User Accounts Overview

Access to the CMS is limited to individuals with CMS user accounts. Two types of accounts are available to DCYF grantees: (1) Agency Accounts and (2) Program Staff Accounts. Each grantee is also provided with one primary Agency Account that can create and manage all accounts. Agency Accounts have full access to view and submit information in CMS for all programs. Program Staff Accounts have access to view and submit information for a limited set of programs specified in the Agency Accounts module. The table below describes how permissions differ between Agency Accounts and Program Staff Accounts in more detail.

Module	Agency Accounts	Program Staff Accounts
Programs	All Programs	Limited to Specified Programs
Workplan	Full Access	Limited Access – read-only permissions and no access to the Budget form
Activities	Full Access	Full Access
Participants & Staff	Full Access	Full Access
Outcomes	Full Access	Full Access
Invoices	Full Access	Limited Access – can edit narratives and view progress reports; no access to invoice expenses
PQA	Full Access	Limited Access – can only create/view own assessments
Notes	Limited Access – can only view DCYF program notes visible to Agency Accounts	Limited Access – can only view DCYF program notes visible to Program Staff Accounts
Extracts/ Reports	Full Access	Full Access
User Accounts	Primary Agency Account can create and manage all accounts; Other Agency Accounts can create and manage Program Staff Accounts	No Access
Resources	Full Access	Full Access