> For the complete documentation index, see [llms.txt](https://dcyf.gitbook.io/cmshandbook/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://dcyf.gitbook.io/cmshandbook/user-accounts/user-accounts-overview.md).

# User Accounts Overview

Access to the CMS is limited to individuals with CMS user accounts. Two types of accounts are available to DCYF grantees: (1) Agency Accounts and (2) Program Staff Accounts. Each grantee is also provided with one primary Agency Account that can create and manage all accounts. Agency Accounts have full access to view and submit information in CMS for all programs. Program Staff Accounts have access to view and submit information for a limited set of programs specified in the Agency Accounts module. The table below describes how permissions differ between Agency Accounts and Program Staff Accounts in more detail.

<table data-header-hidden><thead><tr><th width="132.70367431640625"></th><th width="303.2962646484375"></th><th></th></tr></thead><tbody><tr><td><strong>Module</strong></td><td><strong>Agency Accounts</strong></td><td><strong>Program Staff Accounts</strong></td></tr><tr><td><strong>Programs</strong></td><td>All Programs</td><td>Limited to Specified Programs</td></tr><tr><td><strong>Workplan</strong></td><td>Full Access</td><td>Limited Access – read-only permissions and no access to the Budget form</td></tr><tr><td><strong>Activities</strong></td><td>Full Access</td><td>Full Access</td></tr><tr><td><strong>Participants &#x26; Staff</strong></td><td>Full Access</td><td>Full Access</td></tr><tr><td><strong>Outcomes</strong></td><td>Full Access</td><td>Full Access</td></tr><tr><td><strong>Invoices</strong></td><td>Full Access</td><td>Limited Access – can edit narratives and view progress reports; no access to invoice expenses</td></tr><tr><td><strong>PQA</strong></td><td>Full Access</td><td>Limited Access – can only create/view own assessments</td></tr><tr><td><strong>Notes</strong></td><td>Limited Access – can only view DCYF program notes visible to Agency Accounts</td><td>Limited Access – can only view DCYF program notes visible to Program Staff Accounts</td></tr><tr><td><p><strong>Extracts/</strong></p><p><strong>Reports</strong></p></td><td>Full Access</td><td>Full Access</td></tr><tr><td><strong>User Accounts</strong></td><td>Primary Agency Account can create and manage all accounts; Other Agency Accounts can create and manage Program Staff Accounts</td><td>No Access</td></tr><tr><td><strong>Resources</strong></td><td>Full Access</td><td>Full Access</td></tr></tbody></table>