> For the complete documentation index, see [llms.txt](https://dcyf.gitbook.io/cmshandbook/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://dcyf.gitbook.io/cmshandbook/upload-tool/step-by-step-instructions-for-uploading-data/upload-attendance-for-group-activities.md).

# Upload Attendance for Group Activities

## Step-by-Step Instructions

{% stepper %}
{% step %}
**Ensure that Group Activities have been created in CMS, including their schedules.**
{% endstep %}

{% step %}
**Run the ‘Participant, Parent & Staff Extract’ from the CMS Reports tab.**
{% endstep %}

{% step %}
**Run the ‘Activity Extract’ from the CMS *****Data Extracts***** tab.**
{% endstep %}

{% step %}
**Filter for “Group” in the Activity Extract under the Activity Type column (Column F).**
{% endstep %}

{% step %}
**Download the ‘Group Attendance Upload Template’ from the *****Resources***** tab – *****Upload***** section.**
{% endstep %}

{% step %}
**Enter Person IDs, Activity Instance IDs and Attendance Dates for the attendance you wish you upload.**

Populate the Attendance Date column by entering each date each participant attended each activity. To populate the Person ID and Activity Instance ID columns in the template, pull Person IDs from the Participant, Parent & Staff Extract ‘and Activity Instance IDs from the Activity Extract.
{% endstep %}

{% step %}
**Save the file to your computer.**
{% endstep %}

{% step %}
**Click on the *****Upload***** tab in the left-hand menu in CMS.**
{% endstep %}

{% step %}
**Click on the *****Choose File***** button in the Data Upload Tool.**
{% endstep %}

{% step %}
**Select the upload template file you would like to upload. This will upload the file to the Data Upload Tool.**
{% endstep %}

{% step %}
**Check the ‘Group Attendance Upload’ for *****Type***** in the Data Upload Tool.**
{% endstep %}

{% step %}
**Click on the *****Begin Upload***** button in the Data Upload Tool.**
{% endstep %}

{% step %}
**(If applicable) Review any error messages, make the appropriate changes and repeat steps 8-12.**
{% endstep %}
{% endstepper %}

## Update attendance records in Group Activities

Your program may need to update or change attendance records you have uploaded. Below are steps for updating attendance records to make these changes.

{% stepper %}
{% step %}
**Repeat steps 1-5 above for Group Activities.**
{% endstep %}

{% step %}
**To upload dates of attendance for participants that were originally left out of the initial upload, simply repeat steps 6-12 above (for Group Activities).**
{% endstep %}

{% step %}
**To change a participant’s attendance from “present” to “absent”, simply log into CMS, locate the attendance record and select “A” for absent.**
{% endstep %}
{% endstepper %}