> For the complete documentation index, see [llms.txt](https://dcyf.gitbook.io/cmshandbook/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://dcyf.gitbook.io/cmshandbook/upload-tool/step-by-step-instructions-for-uploading-data/update-demographic-information-for-non-sfusd-participants.md).

# Update Demographic Information for Non-SFUSD Participants

Sometimes you may need to make updates or changes to participant demographic information. Below are steps for making changes or updates through the Data Upload Tool.

{% stepper %}
{% step %}
**Ensure that each youth participant you wish to update demographics for has been registered in your agency’s CMS. Obtain the participant Person IDs.**
{% endstep %}

{% step %}
**Run the ‘Participant, Parent & Staff Extract’ from the CMS Data Extracts tab.**
{% endstep %}

{% step %}
**Select Youth for ‘Participant Type’ and Incomplete (for participants missing required demographics) or Complete (for participants with complete demographic information) under ‘Registration Type’.**
{% endstep %}

{% step %}
**Select Generate. Open the download and identify Person ID located in Column B.**
{% endstep %}

{% step %}
**Navigate to the CMS Resources tab via the left-hand side menu and download the ‘DCYF Non-SFUSD Student Registration+Demographic Upload Template’ - within the Uploads section.**
{% endstep %}

{% step %}
**Populate all required columns for each participant by selecting values in the drop-down menus.**

Note, CMS will register and update demographic information during the same upload session. All required columns must have a value for a successful participant registration.
{% endstep %}

{% step %}
**Save the upload template to your computer.**
{% endstep %}

{% step %}
**Click on the Upload tab in the left-hand menu in CMS.**
{% endstep %}

{% step %}
**Click on the Choose File button in the Data Upload Tool.**
{% endstep %}

{% step %}
**Select the upload template file you would like to upload.**

This will upload the file to the Data Upload Tool.
{% endstep %}

{% step %}
**Select the ‘DCYF Non-SFUSD Participant Registration Upload’ for Type.**
{% endstep %}

{% step %}
**Click on the Begin Upload button in the Data Upload Tool.**
{% endstep %}

{% step %}
**(If applicable) Review any error messages, make appropriate changes and repeat steps 3-9.**
{% endstep %}

{% step %}
**Repeat steps 5-9 to obtain the CMS participant Person IDs by downloading the file, ‘Existing Record FNLNDOB’.**

Column AA defines participant Person IDs.
{% endstep %}
{% endstepper %}