> For the complete documentation index, see [llms.txt](https://dcyf.gitbook.io/cmshandbook/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://dcyf.gitbook.io/cmshandbook/upload-tool/step-by-step-instructions-for-uploading-data/register-sfusd-participants-part-1.md).

# Register SFUSD Participants (Part 1)

Programs have the option to register SFUSD participants using the CMS Upload Tool. All DCYF-required demographic information must be uploaded for a complete participant registration which requires a 2-step upload process. As with manual SFUSD participant registration, the SFUSD participant registration data upload tool first requires you to search for an SFUSD participant that matches to an existing student in SFUSD’s directory. Step 2 (described below) requires the submission of participant demographic information once a participant has been registered in CMS and has an existing Person ID.

{% stepper %}
{% step %}
**Navigate to the CMS *****Resources***** tab and download the ‘DCYF SFUSD Student Registration Upload Template**
{% endstep %}

{% step %}
**Complete the required cells.**

Your program’s *Site ID* is located in the CMS *Upload* window. Provide the participant’s SFUSD H0# and/or their First Name, Last Name, AND Date of Birth. CMS will use SFUSD H0# (if entered in the Upload Template) to find a matching SFUSD student. If SFUSD H0# is missing, CMS will use a combination of First Name, Last Name, AND Date of Birth to find a matching student. Enter participant names identical to SFUSD records.
{% endstep %}

{% step %}
**Save the file on your local computer.**
{% endstep %}

{% step %}
**Click on the Upload tab in the left-hand menu in CMS.**
{% endstep %}

{% step %}
**Click on the Choose File button in the Data Upload Tool.**
{% endstep %}

{% step %}
**Select the upload template file you would like to upload.**

This will upload the file to the Data Upload Tool.
{% endstep %}

{% step %}
**Select ‘DCYF SFUSD Student Registration Upload’ for Type in the Data Upload Tool.**
{% endstep %}

{% step %}
**Click on the Begin Upload button in the Data Upload Tool.**
{% endstep %}

{% step %}
**(If applicable) Review any error messages, make appropriate changes and repeat steps 5-8.**
{% endstep %}

{% step %}
**When all participants have been registered successfully, click on the ‘AssignedPersons’ file.**
{% endstep %}

{% step %}
**Use the ‘Assigned Persons’ file to locate the registered participant Person IDs.**

The Person ID is a unique CMS identifier and will be required to complete Step 2 below.
{% endstep %}

{% step %}
**Participants are now registered to the CMS but have an Incomplete Registration Status due to missing demographic responses.**
{% endstep %}
{% endstepper %}