> For the complete documentation index, see [llms.txt](https://dcyf.gitbook.io/cmshandbook/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://dcyf.gitbook.io/cmshandbook/participants-and-staff/archiving-participants.md).

# Archiving Participants

Participant profiles are shared by all programs at an agency and persist across years. Given these circumstances, the *Agency Youth* page may show an extensive list of registered participants. To maintain a manageable list of participants, grantees are encouraged to archive participants who are no longer active in services. Archiving participants does not impact past attendance records. To archive participants, access a participant profile and change the value of the Status field to *Archived*.

<div data-with-frame="true"><img src="/files/df32dc241ba5cf05b717d461b3705f67e767d4f2" alt="Graphical user interface, text, application Description automatically generated"></div>

Archived participants may be accessed via the *Agency Youth* list by selecting *Archived* in the status dropdown filter.

<div data-with-frame="true"><img src="/files/dccb4fd2cec0913ea3e2fb4f16d8d014d65e27c1" alt="A picture containing graphical user interface Description automatically generated"></div>