> For the complete documentation index, see [llms.txt](https://dcyf.gitbook.io/cmshandbook/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://dcyf.gitbook.io/cmshandbook/appendix/appendix-d-participant-outcomes-data-entry-and-reporting-instructions.md).

# Appendix D: Participant Outcomes Data Entry & Reporting Instructions

{% hint style="warning" icon="file-pdf" %}
Access a PDF version of this appendix in the CMS Resources page.
{% endhint %}

## Result Area: All children & youth are ready to learn & succeed in school

### Service Area: Educational Supports

| Applicable Strategies                | Annual Performance Measure     | Measure Description                                                                                                              | DCYF Target | Annual Participant Outcomes - CMS Data Entry Instructions                                                                  |
| ------------------------------------ | ------------------------------ | -------------------------------------------------------------------------------------------------------------------------------- | ----------- | -------------------------------------------------------------------------------------------------------------------------- |
| Literacy Supports                    | Completed Literacy Assessments | Percent of participants with completed literacy assessments before and after program participation.                              | 90%+        | Participants who have a complete and current literacy assessment. Reference the *Literacy Assessments* instructions below. |
| Summer Transitions Initiative        | Grade level C or Better        | Percent of participants maintaining grades of C or better in core subjects.                                                      | 75%+        | Participants who have achieved a C or better in their Summer School class(es)                                              |
| Literacy Supports                    | Increased Reading Proficiency  | Percent of participants whose reading proficiency improved based on literacy assessments before and after program participation. | 75%+        | Participants who have raised their reading assessment scores by one grade level.                                           |
| Academic Supports, Literacy Supports | Individual Learning Plan       | Percent of participants with completed individual learning plans.                                                                | 85%+        | Participants who have a complete and current Individual Learning Plan (ILP). Reference the *ILP* instructions below.       |

***

## Result Area: All youth are ready for college, work and productive adulthood

### Service Area: Educational Supports

| Applicable Strategies                    | Annual Performance Measure | Measure Description                                                                           | DCYF Target | Annual Participant Outcomes - CMS Data Entry Instructions                                                            |
| ---------------------------------------- | -------------------------- | --------------------------------------------------------------------------------------------- | ----------- | -------------------------------------------------------------------------------------------------------------------- |
| Academic Supports                        | Grade level C or Better    | Percent of participants maintaining grades of C or better in core subjects.                   | 75%+        | Participants who have raised all grades in their core subjects (English, Math, Science) to C or better.              |
| Academic Supports, Alternative Education | Individual Learning Plan   | Percent of participants with completed individual learning plans.                             | 85%+        | Participants who have a complete and current Individual Learning Plan (ILP). Reference the *ILP* instructions below. |
| Academic Supports                        | Passing Courses            | Percent of participants passing their courses. (Disconnected TAY/A Only)                      | 75%+        | Participants who are passing all of their courses in core subjects.                                                  |
| Alternative Education                    | High School Credential     | Percent of participants who are in 12th grade or TAY/A that receive a high school credential. | 85%+        | Participants who possess or have obtained a high school credential.                                                  |

### **Service Area: Justice Services**

| Applicable Strategies                     | Annual Performance Measure | Measure Description                                  | DCYF Target | Annual Participant Outcomes - CMS Data Entry Instructions |
| ----------------------------------------- | -------------------------- | ---------------------------------------------------- | ----------- | --------------------------------------------------------- |
| Young Adult Court Case Management (YACCM) | Program Graduation         | Percent of participants graduating from the program. | 75%+        | Participants graduating from the YACCM program.           |

### Service Area: Youth Workforce Development

| Applicable Strategies | Annual Performance Measure | Measure Description                                                   | DCYF Target | Annual Participant Outcomes - CMS Data Entry Instructions                                                         |
| --------------------- | -------------------------- | --------------------------------------------------------------------- | ----------- | ----------------------------------------------------------------------------------------------------------------- |
| YWD - TAY/A           | Stable Employment          | Percent of participants employed at the end of program participation. | 75%+        | Participants who are employed and have completed the program.                                                     |
| All YWD strategies    | Transition Plan            | Percent of participants with completed transition plans.              | 90%+        | Participants who have a complete and current Transition Plan. Reference the *Transition Plan* instructions below. |

***

## Literacy Assessments

Literacy Supports programs must administer literacy assessments to program participants. In addition to indicating program participants with a complete Literacy Assessment using the CMS Outcomes module, programs must submit annual pre and post assessment scores.

Literacy Supports programs must submit an annual assessment scores spreadsheet to their assigned DCYF Program Specialist by July 31. Populate the assessment scores spreadsheet with the following data:

* CMS Person ID: Registered participants are assigned a unique Person ID. Access a participant’s Person ID by selecting the participant’s name in the CMS Participants & Staff youth list.
* Assessment Type: Name of the tool used for assessment
* Assessment date at the beginning of services within a fiscal year
* Assessment score at the beginning of services within a fiscal year
* Assessment date after services or at the end of the fiscal year
* Assessment score after services or at the end of the fiscal year

***

## Individual Learning Plans

Programs required to complete Individual Learning Plans (ILP) may use existing templates. Participant ILPs must include, at a minimum, the following information:

1. Results from relevant assessments. For example:
2. Your own assessment
3. A school assessment
4. Grades
5. Identified strengths of participant.
6. Identified areas for growth of participant.
7. Goals and steps that you and the participant identified to support their educational plans.
8. Amount of time you will work with the participant (e.g., hours, days, weeks).
9. Engagement plan with youth, families, schools, or other educational partners.

Participant Individual Learning Plans (ILPs) must be stored in a secure place. DCYF Program Specialists may request to view ILPs during site visits. DCYF may also request completed ILPs to inform evaluations at any point during the funding cycle.

Programs must indicate participants that have a complete and current ILP using the CMS Outcomes module. Prior to accessing the Outcomes module for data-entry, participants must be registered in CMS and enrolled in a CMS activity.

***

## Transition Plans

Programs required to complete Transition Plans may use existing templates. Participant Transition Plans must include, at a minimum, the following information:

1. Identified strengths of participant.
2. Identified areas for growth of participant.
3. Goals and steps that you and the participant identified to support their educational plans.
4. Amount of time you will work with the participant (hours, days, weeks).
5. Engagement plan with youth, families, schools, or other educational partners.
6. Future steps associated with education, employment, and career.

Participant Transition Plans must be stored in a secure place. DCYF Program Specialists may request to view Transition Plans during site visits. DCYF may also request completed Transition Plans to inform evaluations at any point during the funding cycle.

Programs must indicate program participants that have a complete and current Transition Plan using the CMS Outcomes module. Prior to accessing the Outcomes module for data-entry, participants must be registered in CMS and enrolled in a CMS activity.