> For the complete documentation index, see [llms.txt](https://dcyf.gitbook.io/cmshandbook/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://dcyf.gitbook.io/cmshandbook/activities/submitting-participation-and-attendance-data.md).

# Submitting Participation and Attendance Data

The service and participation data reported into CMS helps to quantify your program’s reach and impact. Recording dates of service and participation in the system is also a grant requirement; activity data must be entered into the CMS no later than 45 days following the close of the month. For example, July 2024 activity data must be entered into CMS no later than September 15, 2024. Activity data is summarized and reflected in progress reports included in monthly invoices.

To add data related to an activity, you will first need to create the activity. See the previous *Creating Activities* section for more information. To add individual-level participation and attendance data (group, individual, and job placement activities) to an activity, you will need register your participants in CMS; see the *Registering Participants in CMS* section for more information.

<mark style="background-color:$primary;">**Step 1**</mark>**: Log in to the CMS and navigate into your program.**

<mark style="background-color:$primary;">**Step 2**</mark>**: Click on the&#x20;*****Activities*****&#x20;module in the lefthand navigation menu.**

<mark style="background-color:$primary;">**Step 3**</mark>**: Select the activity for which you are recording participation.**

***

#### **Group Activities**

<mark style="background-color:$primary;">**Step 4**</mark>**: Select a week to record attendance on the&#x20;*****Attendance*****&#x20;page.**

<mark style="background-color:$primary;">**Step 5**</mark>**: Enter attendance for each scheduled day by selecting “P” (present) or “A” (absent) for each participant.**&#x20;

You may also use the *Mark All Present* or *Mark All Absent* buttons to enter attendance for all participants enrolled in the activity for the week’s scheduled days.

<mark style="background-color:$primary;">**Step 6**</mark>**: Save your attendance by clicking on the Save button.**

***

### **Individual Activities**

<mark style="background-color:$primary;">**Step 4**</mark>**: Click on the&#x20;*****Add*****&#x20;button to create a new participation record for a participant.**

<mark style="background-color:$primary;">**Step 5**</mark>**: Complete the required fields as indicated by a red asterisk (Participant, Date, and # of Minutes).**&#x20;

Add optional referral details.

{% hint style="info" %}
Justice Services programs funded under CARC and JSCC Strategies are required to document participant referrals in CMS.
{% endhint %}

<mark style="background-color:$primary;">**Step 6**</mark>**: Click on&#x20;*****Create*****&#x20;button to save the record or the&#x20;*****Create and Add Another*****&#x20;button to save the record and start a new individual participation record.**

***

### **Job Placements**

<mark style="background-color:$primary;">**Step 4**</mark>**: Click on the&#x20;*****Add*****&#x20;button to create a new job placement record.**

<mark style="background-color:$primary;">**Step 5**</mark>**: Complete the required fields as indicated by a red asterisk (e.g., start date, virtual/remote, compensation, etc.).**

<mark style="background-color:$primary;">**Step 6**</mark>**: Click on&#x20;*****Create*****&#x20;button to save the record or the&#x20;*****Create and Add Another*****&#x20;button to save the record and start a new job placement record.**

***

### **Activities without Personal Information**

<mark style="background-color:$primary;">**Step 4**</mark>**: Click on the&#x20;*****Add*****&#x20;button to create a new instance of the activity.**

<mark style="background-color:$primary;">**Step 5**</mark>**: Complete the required fields as indicated by a red asterisk (service date, minutes, number of participants, etc.).**

<mark style="background-color:$primary;">**Step 6**</mark>**: Click on&#x20;*****Create*****&#x20;button to save the record or the&#x20;*****Create and Add Another*****&#x20;button to save the record and start a new instance of the activity.**